Human resources questions: requirements for I-9 forms in a paperless dental practice

May 5, 2011
Tim Twigg and Rebecca Crane of Bent Ericksen & Associates offer their advice on storing information from I-9 forms and when to shred paper copies.

Question: I prefer to be as "paperless" as possible. Can I shred my I-9 forms if I have scanned them and saved them electronically?

Answer: Yes. The U.S. Citizenship and Immigration Service (USCIS) advises that you may choose to fill out a paper form I-9 and scan and upload the original signed form to retain it electronically. Once you have securely stored the form in electronic format, you may destroy the paper copy. You also have the option of being completely "paperless" by completing the forms electronically using an electronic signature. USCIS offers a Handbook for Employers that addresses all I-9-related issues.

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The opinions expressed above are based on the writer’s comprehensive background as a human resources professional and the policies in our Bent Ericksen & Associates products having been reviewed by legal counsel. The writer is not an attorney, and the advice provided in this message should not be construed as a legal opinion. If you have legal questions after considering the advice and reading any materials referenced, it is recommended that you consult with your attorney.

Author bio
Tim Twigg is the president of Bent Ericksen & Associates, and Rebecca Crane is a human resource compliance consultant with Bent Ericksen & Associates. For 30 years, the company has been a leading authority in human resource and personnel issues, helping dentists deal successfully with the ever-changing and complex labor laws. To receive a complimentary copy of the company’s quarterly newsletter or to learn more about its services, call (800) 679-2760 or visit