Some of the most important conversations you have in the practice stem from your weekly meetings. Each meeting should have a team-generated agenda because the agenda is an essential communication tool. A blank agenda should be posted in a place where every team member can see it and feel encouraged to add items during the week. If you don’t already post an agenda in a central place, you need to decide where to place it.
Poorly written or vague agenda items might appear like this:
1. Handling financial objections
2. We need more patients
3. Our kitchen is disgusting
The items in this example are vague and more opinion-oriented than objective. A better way to phrase agenda items is:
1. Need to know how to respond to patients who want to delay treatment due to financial concerns
2. Brainstorm ways to attract new patients to the practice and develop a marketing plan
3. Develop a plan to keep the kitchen clean
Notice that rephrasing defines and clarifies the problem. These topic items are poised to solve specific issues. Share this tip with your team and clean up you agendas!
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